Service 01
Distribution Bookkeeping & Stock Valuation
Tidy bookkeeping with clear stock valuation, so your books reflect inventory and cost of goods accurately across every product line. Priced at $340/month.
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Service 03 — Distrell
A clear picture of what's owed — and where to pay attention
Receivables & Credit Reporting gives you a regular, calm view of outstanding invoices and credit exposure across your customer base — so cash management and customer terms are handled with intention rather than instinct.
What this delivers
Receivables and credit exposure, reported consistently
In wholesale and distribution, extending credit to customers is a normal part of doing business — but it introduces a layer of financial exposure that deserves its own regular attention. Invoices age. Payment patterns shift. A customer who has always paid on time begins to stretch terms. Without a structured view of receivables, these changes can go unnoticed until they become a problem.
This service produces a monthly report showing your current receivables position — who owes what, how long it's been outstanding, and where credit exposure is concentrated. It's written calmly and without alarm, with the aim of giving you the information to act thoughtfully before anything requires urgent attention.
Aged
Outstanding balances broken down by age so you see what's current and what's overdue
Credit
Exposure by customer highlighted so concentration risk is visible at a glance
Monthly
Delivered regularly so trends in payment behaviour become apparent over time
A situation worth recognising
When cash feels tighter than the revenue figures suggest
One of the more disorienting experiences in a distribution business is looking at a healthy revenue number while cash feels consistently tight. The explanation is often sitting in receivables — invoices that haven't been paid on time, customers stretching terms, or a few large accounts absorbing a disproportionate share of outstanding credit.
Without a regular, structured view of aged debtors, it's difficult to tell whether a payment delay is a one-off or the beginning of a pattern. And when credit is extended to many customers simultaneously, the total exposure can accumulate quietly without a clear picture of how it's distributed.
Chasing payments reactively — when cash is already under pressure — is harder than managing the situation with a month's early visibility. That's what a regular receivables report makes possible.
Invoices aging without clear visibility
Overdue amounts accumulate across multiple customers, and the picture only becomes clear when someone pulls the data together — which often happens too late.
Credit concentrated in a few accounts
Large customers on extended terms can absorb a significant share of total credit exposure. Without reporting, the scale of that concentration isn't always apparent.
Reactive cash management
Without a regular receivables view, cash planning tends to happen in response to shortfalls rather than ahead of them — which narrows the options available.
How Distrell approaches it
A structured, consistent view — without unnecessary alarm
We compile your receivables position each month from your invoicing and payment records, organised into an aged debtors schedule — current, 30 days, 60 days, 90 days and over. The figures are presented by customer so you can see both individual account status and the overall picture at once.
Where credit exposure is concentrated in particular accounts, we note it clearly. Where a customer's payment pattern has shifted — whether improving or extending — we flag it with context rather than alarm. The intention is to give you information that supports a thoughtful conversation with a customer, not to prompt a hasty reaction.
We write the report in plain language. Receivables reporting can feel dry or dense — we aim for something you'll actually read and find useful rather than file away.
Aged debtors schedule
Outstanding balances organised by age bracket and by customer — the standard view, done consistently each month.
Credit exposure summary
Where exposure is concentrated, we highlight it clearly so you can consider whether credit limits or terms warrant a review.
Calm, contextual commentary
A brief note on payment patterns and anything that's changed — written to inform rather than alarm.
What working together looks like
A regular rhythm that keeps you informed
01
Initial review
We look at your current invoicing and payment records to understand how your receivables are structured — number of accounts, typical payment terms, and how you currently track what's outstanding.
02
Report setup
We configure the aged debtors view around your customer base and credit terms, so the first report reflects your actual setup rather than a generic format.
03
Monthly reporting
Each month, you receive the receivables report — aged schedule, credit exposure summary, and a short note on anything that's shifted. Delivered at a consistent point in the month.
04
Available for questions
If a figure in the report prompts a question — whether it's an account you want to discuss or a balance that needs clarifying — we're available to work through it with you.
Transparent pricing
A fixed monthly investment
Receivables & Credit Reporting is priced at a flat monthly rate — consistent cost, consistent work. No variable billing based on the number of customers or invoices in the period.
For a business where late payment from a single large account can materially affect cash flow, having a clear monthly view of receivables is a measured way to stay ahead of situations that can otherwise develop quietly.
Monthly investment
$300
per month, billed monthly
What's included
- Monthly aged debtors schedule by customer and invoice age bracket
- Credit exposure summary highlighting concentration by account
- Period-on-period comparison to track changes in payment behaviour
- Plain-language commentary on shifts and anything meriting attention
- Total receivables position stated clearly alongside individual account detail
- Initial setup calibrated around your customer base and credit terms
- Availability to discuss the report and any specific account questions
- Adjustments when your customer base or credit terms change
How it works in practice
What a consistent receivables view makes possible
Earlier conversations with customers
When you can see a payment is aging before it becomes significantly overdue, a polite, early conversation is straightforward. Waiting until it's well past due makes that conversation considerably harder.
Cash planning with more lead time
Knowing the shape of expected inflows — and where delays are likely — gives cash planning a more solid base. That lead time matters when you have supplier payments or payroll to manage.
Considered credit decisions
When a new order comes in from an account that's already carrying an overdue balance, having that information to hand makes the decision about whether to extend further credit a deliberate one.
A note on what to expect
A receivables report is a tool for awareness and informed action — it doesn't collect payments or change customer behaviour on its own. What it does is give you a reliable, regular picture so that the decisions you make about credit and follow-up are grounded in current information rather than approximation.
The pattern of payment behaviour typically becomes clearer after two or three months of consistent reporting — and that's when the comparative view starts to add genuine value.
Our commitment to you
Honest reporting, delivered consistently
We don't soften figures that deserve attention, and we don't exaggerate situations that are routine. The aim is a report you can read with a steady eye — one that gives you the information to act, without prompting unnecessary concern.
If something in the receivables picture changes significantly between reporting periods and it seems worth flagging before the next monthly report, we'll let you know. We'd rather you have timely information than wait for a scheduled delivery.
No-obligation first conversation
We start with a brief discussion about your customer base and credit setup. No commitment at this stage — just an honest exchange about whether the service fits your situation.
Consistent delivery each month
The report arrives at a predictable point in the month so you can factor it into your regular review. No chasing, no uncertainty about when it's coming.
Accessible for follow-up
Questions about specific accounts or balances get a direct response — not an automated reply or a ticket queue. We're available to discuss what the report shows.
Adaptable as your base changes
New customers, retired accounts, revised credit terms — we keep the report current with how your customer relationships actually look, not a snapshot from setup.
Getting started
How to get your first receivables report
1
Get in touch
Use the contact form on our homepage or write to [email protected]. A brief note about your business — how many customer accounts you carry and roughly how credit terms are structured — is enough to begin.
2
We review your current setup
We'll look at how your invoicing and payment records are currently organised, what credit terms you operate, and what level of detail in the report would be most useful to you.
3
First report delivered
The first month's report arrives in an agreed format. We'll go through it together if that's useful, and make any adjustments before settling into the regular monthly cycle.
Receivables & Credit Reporting
Ready to have a clear, regular view of what's owed?
Get in touch and we'll have a straightforward conversation about your customer base and credit setup. No commitment needed — just a chance to see whether this reporting would help.
Get in touch — $300/monthOr email us directly: [email protected]
Explore further
Other Distrell services
Each service addresses a distinct part of managing a wholesale or distribution business.
Service 02
Margin & Product-Line Reporting
Clear reporting on margin by product line and customer, presented plainly so you can see what truly contributes beneath the top-line figures. Priced at $420/month.
Learn more