Service 02
Margin & Product-Line Reporting
Clear reporting on margin by product line and customer — so you can see what truly contributes beneath the top-line figures. Priced at $420/month.
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Service 01 — Distrell
Books that reflect every unit on the shelf
Distribution Bookkeeping & Stock Valuation gives your accounts the structure to keep pace with inventory movement — so the numbers you see are numbers you can trust.
What this delivers
Inventory-aware bookkeeping, maintained consistently
When you run a wholesale or distribution operation, your books need to move with your stock. Each purchase order, goods receipt, and sale changes the cost position of your inventory — and if the accounting doesn't capture that accurately, the figures you rely on are telling a different story than the warehouse floor.
With this service, you'll have monthly books that record stock at cost, reflect your cost of goods sold correctly, and give you a reliable picture of inventory value at any point. No surprises at year-end. No reconciliation headaches. Just tidy, dependable records.
COGS
Cost of goods sold recorded accurately alongside each sales period
Stock
Inventory values kept current so your balance sheet is honest
Lines
Multiple product lines handled within one consistent set of books
A familiar situation
When your accounts don't quite reflect the warehouse
Many wholesalers and distributors reach a point where they sense the books are lagging behind the business. Stock is moving, supplier invoices are coming through, and customers are buying — but when you look at the accounts, something feels slightly off.
Perhaps the inventory value doesn't match what you know is on the shelf. Or cost of goods sold seems inconsistent between months. Or you're not quite sure which product lines are actually earning their margin and which are quietly dragging the average down.
It's a common situation. General bookkeeping wasn't designed with distribution in mind, and trying to retrofit it can leave gaps. The result is figures you can't fully rely on — and a vague unease when reporting periods arrive.
Inventory values that drift from reality
Stock figures in the books gradually diverge from what's physically held — making decisions harder to ground.
COGS that shifts unexpectedly
Without proper cost tracking, monthly gross profit can swing in ways that don't reflect actual trading conditions.
Year-end reconciliation that takes too long
When the monthly books aren't set up for distribution, closing the year means untangling accumulated inconsistencies.
How Distrell approaches it
Bookkeeping structured around how distribution actually moves
We begin by mapping your actual stock flow — how goods come in, how they're recorded, how they leave. From there, we set up your chart of accounts so that inventory purchases, movements, and sales are captured in a way that reflects the business rather than a generic template.
Each month, we post your transactions with cost of goods in mind. Inventory is valued using a consistent method suited to your business. Your balance sheet reflects what's on the shelf. Your income statement shows what margin the trading period actually delivered.
We work closely enough with you to understand when supplier pricing changes, when a new product line comes in, or when stock is written down — and adjust the books accordingly, so nothing accumulates unaddressed.
Chart of accounts for distribution
Accounts structured to capture inventory, COGS, and supplier costs as distinct, trackable categories.
Monthly cost reconciliation
Purchase costs matched to stock movements each month, keeping COGS accurate and inventory values current.
Consistent method across lines
One unified approach applied across all your product lines, so comparisons between lines are meaningful.
What working together looks like
A steady, supportive working relationship
01
Initial conversation
We start with a brief, unhurried conversation about your business — product lines, stock movement patterns, current accounting setup, and what's feeling unclear.
02
Setup & onboarding
We configure your books for distribution — chart of accounts, opening inventory values, supplier and product line structure — so the foundation is right from the start.
03
Monthly bookkeeping
Each month, we post transactions, reconcile stock costs, and deliver a clean set of accounts with your inventory valuation clearly stated.
04
Ongoing access
You can reach us with questions as they arise. When your product mix changes or a new supplier comes on, we adjust the books to reflect that — no need to wait for month-end.
Transparent pricing
A fixed monthly investment
Distribution Bookkeeping & Stock Valuation is priced at a flat monthly rate — no variable billing, no surprise invoices. You know exactly what you're working with each month.
For a business where the cost of unreliable books compounds quietly — through mispriced stock, missed margin, or a stressful year-end — having this maintained properly carries value that sits well above the monthly fee.
Monthly investment
$340
per month, billed monthly
What's included
- Monthly bookkeeping with inventory-aware transaction posting
- Cost of goods sold calculated and recorded each month
- Closing inventory valuation stated clearly in your monthly accounts
- Chart of accounts structured for multi-line distribution
- Supplier invoice processing and purchase cost matching
- Adjustments when supplier pricing or product mix changes
- Ongoing support for questions as they arise between reporting periods
- Year-end ready books, reconciled and consistently maintained
How it works in practice
What dependable distribution bookkeeping actually produces
Reliable gross margin visibility
When COGS is tracked properly, gross margin becomes a figure you can measure against targets and compare across periods — rather than something that varies unpredictably.
A balance sheet that holds together
Inventory stated at cost, current and reconciled. When your accounts are reviewed — by a lender, auditor, or your own accountant — the figures will stand up.
Year-end without the scramble
Books maintained consistently throughout the year mean closing periods are straightforward. Your accountant or tax adviser receives clean records — which saves time and usually cost.
Realistic expectations
Bookkeeping doesn't transform overnight. The first month involves setup and aligning opening balances — that takes care. By the second or third month, you'll have a rhythm: consistent data in, consistent reports out.
The value compounds gradually. After six months of properly maintained books, you'll have a comparative picture — period on period — that you simply couldn't have with less structured records.
Our commitment to you
We're here to get it right
We understand that handing bookkeeping to someone new involves a degree of trust. Our job is to earn that — through consistency, through responding when questions arise, and through producing work that genuinely reflects your business.
If something in the books isn't right, we'll look at it together and sort it out. We don't disappear after setup. The monthly relationship is the whole point.
No-obligation first conversation
We start with a straightforward discussion about your business. No pressure, no commitment required — just a chance to understand each other.
Consistent, accessible contact
You'll have a direct line to the person handling your books — not a helpdesk. Questions get real answers in reasonable time.
Books reviewed, not just posted
We don't just enter data and send a file. Each month's work is reviewed for consistency before it reaches you.
Flexibility as you grow
If you add product lines or change your structure, we adapt. The service is meant to grow alongside the business, not stay fixed at setup.
Getting started
Three steps to cleaner books
1
Send us a message
Use the contact form on our homepage or email us at [email protected]. A brief note about your business is enough to get started — no lengthy questionnaires, no forms to fill in advance.
2
We have a short conversation
We'll discuss your current setup, your product lines, and what you're hoping to have sorted. This is simply to make sure we understand what's needed and that we're a good fit.
3
We set up and begin
Once we're aligned, we configure the books and get going. You'll have a clear view of what's happening from the first monthly close.
Distribution Bookkeeping & Stock Valuation
Ready to have books that actually reflect your warehouse?
Get in touch and we'll have a straightforward conversation about your situation. No commitment required — just an honest discussion about whether this service would help.
Get in touch — $340/monthOr email us directly: [email protected]
Explore further
Other Distrell services
Each service addresses a distinct part of managing a wholesale or distribution business.
Service 03
Receivables & Credit Reporting
A regular, calm report on receivables and credit exposure — so you can manage customer terms and cash position thoughtfully. Priced at $300/month.
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